Accounts Payable Staff Accountant

The Accounts Payable Staff Accountant will have primary responsibility in the accounts payable functions to process, record and reconcile payments, maintain vendor records/relationships, and ensure payments are recorded accurately through efficient processes.

ESSENTIAL FUNCTIONS:

  • Processes payments and records vouchers to the accounting system.  Receives, pays, verifies, and reconciles invoices on a daily basis.  
  • Reconciles monthly account statements from vendors.  Coordinates with internal groups to ensure all invoices have been received and approved invoices are processed and paid timely.
  • Corresponds with vendors on expected payment dates of outstanding invoices and/or payment discrepancies.
  • Researches and resolves uncleared checks.  Voids and reissues payments as needed.
  • Reviews vendor database to ensure no duplication exists.  Set up new vendors when appropriate tax documentation and approval for payment is provided.
  • Prepares for and participates in conversion to new accounting system through training and review/discussion of processes, procedures, and best practices.  Shares ideas on ways to improve efficiency, while maintaining accuracy and proper controls.
  • Supports the process of posting expenses to clients as per terms of engagement agreements and ensures accuracy of all invoices (including appropriate coding). 
  • Provides support to the Controller with the preparation and issuance of manual checks for payment to various vendors, clients, and outgoing wire transaction process, etc.
  • Performs activities related to monthly and year end balancing and closing.
  • Maintains knowledge of acceptable accounting practices and procedures.
  • Performs special projects.  
  • Assists with additional duties as requested.
     

QUALIFICATIONS:

  • Bachelor’s degree in Accounting or similar function and minimum of three years of work experience in the field of accounting, or equivalent combination of education and work experience.
  • Highly proficient in MS Outlook, Word, and Excel as well as basic computer, accounting software and database management skills.  Experience in Aderant or Elite accounting systems a plus.
  • Efficient data entry skills with attention to detail.  
  • Exceptional oral and written communication skills. Acts professionally when working with various departments, vendors, etc.
  • Strong time management, prioritization, problem-solving, and organizational skills and the ability to work effectively in a high pressure environment.
  • Punctual and reliable.  Able to meet and set deadlines.
  • Ability to maintain confidentiality of matters and other firm business information.
     

Location: Boston, MA

To apply for this opening, please click here.


Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting.  Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds.  Other essential functions may apply and employees working remotely have the same or similar requirements.  
Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate.  The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.