Billing and Collections Clerk

The Billing and Collections Clerk will support the Billing Manager and Collections Manager. This position will provide cross departmental support between Billing and Collections with a variety of tasks and projects. The Billing and Collections Clerk will report in a dual capacity to the Collections Manager and Billing Manager.  

ESSENTIAL FUNCTIONS:

Billing:

  • Assist with the client/matter setup and management within our billing system, Elite
  • Assist in projects related to Electronic Billing including; client implementation, matter setup on vendor sites, timekeeper approvals, and research of rejected invoices, etc.
  • Provide support in maintaining client billing guidelines, and alternative fee arrangements
  • Responsible for client monthly accruals

Collections/Cash Receipts:

  • Process daily credit card payments both dedicated accounts and individual clients
  • Assist with completion of client audit letters
  • Prepare foreign tax certificates and filings within applicable countries
  • Prepare vendor requests for client credit references
  • Weekly review of new client openings and linking them to related client accounts
  • Assist with daily cash receipts posting (checks/wires/bank deposits) when needed
  • Responsible for client monthly accruals

QUALIFICATIONS:

  • Associate’s degree in business administration (preferably with a focus on Accounting) or one year of professional work experience in accounts receivable, billing and collections including delinquent accounts
  • Strong customer service experience
  • Demonstrated excellent written and verbal communication
  • High competency with Microsoft Excel
  • Ability to learn new technologies quickly
  • Experience in law firms preferred
  • Ability to work in fast-paced environment
  • Ability to multi task effectively