Human Resources Coordinator (Recruiting and Onboarding)

The HR Coordinator aids and facilitates human resources processes and procedures with a focus on recruiting and onboarding and will provide hands on coordination for related processes such as new hires paperwork, scheduling orientations and making data updates to applicable systems.  This role will be responsible for other initiatives or processes as assigned.   

ESSENTIAL DUTIES

  • Coordinates all efforts related to new hire onboarding from start to finish including the creation of the orientation schedules/sessions, new hire paperwork distribution and collection for both legal and non-legal new hires, creating and maintaining new hire files, creating onboarding orientation schedules, initiating policy acknowledgments, and assisting with the established new hire integration process. Other new hire responsibilities may be assigned over time. 
  • Provides hands on support with staff recruiting, such as; scheduling meetings, coordinating candidate testing, interview session coordination, processing background checks and drafting candidate correspondence.
  • Provides data entry support with the applicant tracking system (VIRecruit) and the firm HRIS system (EPICOR). Learns how to generate data reports from both systems and develops the ability to analyze data or set up reporting mechanisms as needed for department.  
  • Maintains existing employee personnel files and ensures information is in compliance with record keeping requirements.  
  • Coordinates the I-9 compliance process.  Completes Forms, verifies I-9 documentation and maintains I-9 files to ensure proper compliance.
  • Maintains the public organizational charts with personnel updates.  
  • Assists with maintaining HR section of the intranet site to ensure it is kept up to date.  Proactively suggests enhancements to documentation.  
  • Provides hands on support relating to all HR related firm events.  Responsibilities may include but not be limited to booking event rooms, coordinating catering with Conference Services, investigating themes and entertainment, drafting invitations.  Example of events:  Administrative Professional Day, Wine Down, Winter Party, Volunteer Month, Service Awards Luncheon. 
  • Works on projects and tasks related to other HR areas as needed.  

QUALIFICATIONS

  • Bachelor’s degree and a minimum of two years of work experience in Human Resources or Recruiting in a professional services setting.  
  • Strong technical and analysis abilities, highly proficient in MS Outlook, Word, and Excel and basic computer and database management skills.
  • Confident communication skills, both written and oral with the ability to consistently share pertinent information at the right time, with the right people. 
  • Strong time management, prioritization, problem-solving, and organizational skills and the ability to work effectively in a high pressure environment.
  • Strong interpersonal skills and ability to work effectively with different levels of constituencies.
  • Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations.
  • Punctual and reliable and able to meet set deadlines and work effectively under pressure.  
  • Ability to maintain confidentiality of matters and other firm business information.

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Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting.  Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds.  Other essential functions may apply and employees working remotely have the same or similar requirements.  
Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate.  The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.