IP Docket Specialist

The IP Docket Specialist is responsible for providing comprehensive docketing services to the firm related to IP prosecution. This position shares responsibility for the integrity, functionality, and stability of the firm’s systems through the accurate entry of vital client and case information into the firm’s docketing system, CPi.


  • Conducts an in-depth review of incoming and outgoing correspondence received physically and electronically via shared facsimile, mailboxes, public folders, US postal service, couriers, etc.
  • Maintains firm’s docket database (CPi) through accurate entry of application data and due dates 
  • Mitigates risk by facilitating firm compliance with docketing policies and protocols 
  • Conducts an in-depth docket review of all incoming cases received via the firm’s file intake process for firm specific procedures regarding docket and annuity requirements.
  • Researches, stays current and retrieves information utilizing legal rule books (e.g., the MPEP, the TMEP, etc.), the United States Patent and Trademark Office website, Foreign Patent Office Websites, worldwide resources, etc.
  • Seeks clarification of intention where requests do not conform to the firm’s established docket and risk policies and procedures
  • Provides quality assurance and check reviews of docketing tasks
  • Adheres to established work schedule, and exercises flexibility to meet workload demands
  • Process and reviews physical IP-related domestic and foreign mail for docket requirements
  • Performs daily download of USPTO eOffice Actions as required
  • Performs other duties, tasks and projects as assigned


  • A minimum of three to six years (3-6+) of experience in the IP docketing field
  • Bachelor’s degree or equivalent combination of education and work experience
  • Proficiency in basic computer and database management skills, including Microsoft software applications such as Outlook, Word, and Excel
  • Proficiency with IP software applications such as CPi and IPDAS 
  • Exceptional verbal/written communication and interpersonal skills 
  • Strong time management, prioritization, problem-solving, and organizational skills 
  • Ability to work effectively at all firm levels
  • Punctual and reliable and able to meet set deadlines and work effectively under pressure
  • Ability to maintain confidentiality of matters and other firm business information

Location: Boston, MA 

To apply for this opening, please click here.

Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting.  Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds.  Other essential functions may apply and employees working remotely have the same or similar requirements. 

Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate.  The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.