IP Docket Specialist: Level II

The IP Docket Specialist is primarily responsible for providing comprehensive docketing services related to IP prosecution. This position shares responsibility for the integrity, functionality, and stability of the firm’s systems through the accurate entry of vital client and case information into the firm’s docketing system, CPi, and by applying docketing based on country law and/or firm policies and practices. The Docket Specialist will use a high level of quality assurance is conducted to ensure data integrity of the firm’s docket system.


  • Regularly monitors the firm’s Microsoft Exchange public folders to claim patent, trademark, or general matter docket tasks.
  • Regularly monitors the Docket Dashboard to prioritize, review and process assigned docket tasks with high accuracy.
  • Independently performs a comprehensive docket review of assigned physical domestic and/or foreign patent and/or trademark mail received through the US postal service and overnight/foreign couriers with high accuracy. 
  • Independently performs a comprehensive docket review of electronic receipts for filings via EFS-Web (patent), TEAS (trademark) and/or eCO Registration System (copyright) and applies updates to the system and firm docket with high accuracy. 
  • Independently performs a comprehensive docket review of assigned USPTO Office Actions and applies updates to system and firm docket with high accuracy and distributes by email to mail recipient.
  • Regularly reviews internal requests to add, move or dedocket deadlines and updates the docket with high accuracy.
  • Regularly reviews and processes case status updates with high accuracy based on routine procedures or internal task requests.
  • Regularly adheres to and facilitates firm compliance of established docket policies, protocols, and practices to mitigate risk with little direct oversight.
  • Regularly dockets client-specific actions with high accuracy in accordance with client team preferences.
  • Independently performs a comprehensive docket review of patent and/or trademark matters received through the file intake process and administers docket updates with high accuracy based on firm docket/annuity protocols. 
  • Regularly identifies data discrepancies and coordinates corrective action with IP Docket Manager.
  • Regularly seeks clarification of intention where requests do not conform to the firm’s established docket/risk policies and procedures. 
  • Regularly provides a high level of quality assurance and system check of docketed tasks.
  • Regularly adheres to established work schedule, and routinely exercises flexibility to meet workload demands.
  • Reviews work processed by peers to verify quality of work products for system integrity. 
  • Keeps abreast of current rules and requirements through listservs, research and information obtained through the MPEP, TMEP, USPTO, WIPO, and various foreign offices. 
  • Participates in pilot groups and/or user acceptance testing of newly developed or enhanced firm applications to provide feedback. 
  • Performs daily download of USPTO eOffice Actions as directed.
  • Performs additional duties as requested or assigned with little oversight. 


  • Minimum of three to six (3-6) years of work experience in the field of IP.
  • Strong proficiency in basic computer and database management skills, including Microsoft software applications such as Outlook, Word, and Excel.
  • Proficiency with IP software applications such as CPi and IPDAS. 
  • Excellent verbal/written communication and interpersonal skills. 
  • Strong time management, prioritization, problem-solving, and organizational skills. 
  • Demonstrated ability to work effectively at all firm levels.
  • Punctual and reliable and able to meet set deadlines and work effectively under pressure.
  • Ability to maintain confidentiality of matters and other firm business information.

Location: Boston, MA 

The expected salary range for this position is $ 79,200 - $102,800 annually.  Actual pay will be determined based on experience and other job-related factors permitted by law. Wolf Greenfield offers a comprehensive benefits package. 

To apply for this opening, please click here.

Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting.  Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds.  Other essential functions may apply and employees working remotely have the same or similar requirements. 

Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate.  The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.