IP Administrator- Litigation

The IP Administrator provides practice specific support to one or more attorneys and/or technology specialists in Intellectual Property Litigation. The IP Administrator’s responsibilities include: preparing legal documents associated with assigned practice area; reviewing practitioner’s docket, maintaining files, and data integrity; interacting with clients and related personnel; serving as a liaison between practitioner and internal team members or departments; and performing other duties as necessary. The ideal candidate would have experience or a strong interest in supporting a litigation practice, ability to adhere to deadlines while multi-tasking and thrives in a high-pressure environment.


  • Assist assigned practitioners with various aspects of their dockets. 
  • Prepare and file documents with various federal and state courts and agencies as applicable to assigned practice area.
  •  Independently prepare legal documents, reports, and correspondence associated with assigned practice area for practitioners and/or clients. Oversee and maintain the integrity of electronic data relating to litigation in accordance with firm policy and procedure.
  •  Organize and maintain paper and electronic files relating to clients’ intellectual property or litigation in accordance with firm policy and procedure.
  • Review incoming correspondence including paper and electronic mail, facsimiles, docketed information, or client instructions and take necessary action.
  • Utilize a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, Elite Enterprise (billing and records database), DeskSite (document management system), and other practice- or firm-specific applications.
  • Interact with clients via telephone, electronic mail, and facsimile as necessary.
  • Coordinate with colleagues and/or departments to ensure completion of assigned tasks and other requests.
  • Responsible for monitoring the docket for assigned cases to anticipate workload and deadlines.
  • Research and retrieve information for the completion of assigned tasks utilizing practice specific resources. Such resources include PACER, DocketNavigator, court websites, etc.
  • Perform general administrative duties or tasks as required.
  • May manage projects or participate in pilot programs.
  • May guide, mentor, or be a resource for other practice administrators to enhance overall productivity of firm.
  • May take on additional responsibilities as needed.
  • Adhere to established work schedule, but with the flexibility required to respond to workload demands.
  • Assist assigned practice area with other major litigation events such as depositions and hearings.
  • Flexibility to respond to trial demands including significant overtime requests and travel to trial locations.
  • Responsible for PA tasks at trials and logistics in conjunction with Manager.


  • Bachelor’s degree preferred 
  • A minimum of three to six (3-6) years of litigation experience in a law firm or corporate setting.
  • Comprehensive understanding of assigned intellectual property area (litigation). Strong grasp of the complexities of intellectual property business relationships (i.e., clients, co-owners, assignees, licensees, foreign associates, other counsel, employment agreements, etc.).  
  • Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.
  • Exceptional oral and written communication skills and the ability to effectively communicate workflow and project updates.  
  • Strong time management, prioritization, problem-solving, and organizational skills and the ability to work effectively in a high-pressure environment.
  • Strong interpersonal skills and ability to work effectively with difference levels of constituencies
  • Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations.
  • Punctual and reliable and able to meet set deadlines and work effectively under pressure.  
  • Ability to maintain confidentiality of matters and other firm business information.

Location: Boston, MA 

To apply for this opening, please click here.

Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting.  Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds.  Other essential functions may apply and employees working remotely have the same or similar requirements.  

Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate.  The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.