The IP Litigation Administrator provides practice specific support to one or more attorneys and/or technology specialists in Intellectual Property Litigation. The IP Litigation Administrator’s responsibilities include: preparing legal documents associated with assigned practice area; reviewing practitioner’s docket, maintaining files, and data integrity; interacting with clients and related personnel; serving as a liaison between practitioner and internal team members or departments; and performing other duties as necessary. The ideal candidate would have experience or a strong interest in supporting a litigation practice, ability to adhere to deadlines while multi-tasking and thrives in a high-pressure environment.
- Assist assigned practitioners with various aspects of their dockets.
- Prepare and file documents with various federal and state courts and agencies as applicable to assigned practice area.
- Independently prepare legal documents, reports, and correspondence associated with assigned practice area for practitioners and/or clients.
- Oversee and maintain the integrity of electronic data relating to litigation in accordance with firm policy and procedure.
- Organize and maintain paper and electronic files relating to clients’ intellectual property or litigation in accordance with firm policy and procedure.
- Review incoming correspondence including paper and electronic mail, facsimiles, docketed information, or client instructions and take necessary action.
- Utilize a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, , Elite Enterprise (billing and records database), DeskSite (document management system), and other practice- or firm-specific applications.
- Interact with clients via telephone, electronic mail, and facsimile as necessary.
- Coordinate with colleagues and/or departments to ensure completion of assigned tasks and other requests.
- Research and retrieve information for the completion of assigned tasks utilizing practice specific resources. Such resources include PACER, DocketNavigator, court websites, etc.
- Perform general administrative duties or tasks as required and additional responsibilities as needed.
- May guide, mentor, or be a resource for other practice administrators to enhance overall productivity of firm.
- Adhere to established work schedule, but with the flexibility required to respond to workload demands.
- Expertise in supporting a litigation practice.
- Bachelor’s degree or minimum of two years of work experience in the field of intellectual property, or equivalent combination of education and work experience
- Comprehensive understanding of assigned intellectual property area (patent, trademark, or litigation).
- Strong grasp of the complexities of intellectual property business relationships (i.e., clients, co-owners, assignees, licensees, foreign associates, other counsel, employment agreements, etc.).
- Ability to effectively prioritize in a high pressure environment.
- Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations.
- Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Exceptional oral and written communication skills.
- Excellent organizational skills with meticulous attention to accuracy and detail.
- Strong critical thinking, interpretive, and problem solving skills.
- Ability to independently create, compose, and edit written materials.
- Ability to independently gather data, compile information, and prepare reports.
- Ability to continuously focus on client and customer service.
- Ability to maintain confidentiality of matters and information.
- Punctual and reliable.
- Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.
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