IP Administrator - Litigation: Level I

The IP Administrator provides basic support to case teams and/or attorneys which requires basic knowledge in intellectual property litigation.  The IP Administrator’s responsibilities include preparing legal documents reviewing practitioner’s docket, maintaining files, and data integrity; interacting with clients and related personnel; serving as a liaison between practitioner and internal team members or departments; and performing other basic duties as necessary.


  • Assists assigned practitioners with various aspects of their dockets.  Maintains the integrity of electronic data relating to litigation in accordance with firm policy and procedure.
  • Assists with preparation and filing of documents with various federal and state courts and agencies as applicable to assigned practice area
  • Organizes and maintains paper and electronic files relating to clients’ intellectual property or litigation in accordance with firm policy and procedure.
  • Reviews incoming correspondence including paper and electronic mail, facsimiles, docketed information, or client instructions and take necessary action.
  • Utilizes a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, Elite Enterprise (billing and records database), DeskSite (document management system), and other practice- or firm-specific applications.
  • Interacts with clients via telephone, electronic mail, and facsimile as necessary.
  • Coordinates with colleagues and/or departments to ensure completion of assigned tasks and other requests.
  • Conducts basic research and retrieves information for the completion of assigned tasks utilizing practice specific resources.  Such resources include PACER, DocketNavigator, court websites, etc.
  • Performs general administrative duties or tasks as required.
  • May handle basic projects.
  • Adheres to established work schedule, but with the flexibility required to respond to workload demands including significant overtime requests and travel to trial locations.
  • Assists with coordination and scheduling of litigation events such as depositions and hearings.
  • Demonstrates flexibility to respond to trial demands. 
  • Assists at trials and handles logistics with guidance. 
  • Takes on additional responsibilities as needed.


  • Minimum of one to two (1-2+) years of experience supporting a litigation practice.
  • Bachelor’s degree or equivalent work experience. 
  • Basic understanding of assigned intellectual property area (litigation). Basic grasp of the complexities of intellectual property business relationships (i.e., clients, co-owners, assignees, licensees, foreign associates, other counsel, employment agreements, etc.).  
  • Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.
  • Excellent oral and written communication skills and the ability to effectively communicate workflow and project updates.  
  • Strong time management, prioritization, problem-solving, and organizational skills and the ability to work effectively in a high-pressure environment.
  • Strong interpersonal skills and ability to work effectively with difference levels of constituencies
  • Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations.
  • Punctual and reliable and able to meet set deadlines and work effectively under pressure.  
  • Ability to maintain confidentiality of matters and other firm business information.

Location: Boston, MA 

The expected salary range for this position is $70,400 - $87,550 annually. Actual pay will be determined based on experience and other job-related factors permitted by law. Wolf Greenfield offers a comprehensive benefits package. 

To apply for this opening, please click here.

Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting.  Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds.  Other essential functions may apply and employees working remotely have the same or similar requirements.  

Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate.  The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.