Paralegal Assistant- IDS

The Paralegal Assistant (IDS) provides clerical and administrative support to the Patent Paralegal Department and Patent Paralegals.


  • Enters data into appropriate systems.
  • Generates and formats citations for prior art references.
  • Reviews citations for accuracy and edit accordingly.
  • Creates and organizes digital folders of pdf copies of references.
  • Performs general database maintenance and cleanup.
  • Prepares and uploads references to USPTO’s EFS-Web database.
  • Creates and maintains departments Public Folders in Outlook containing correspondence pertaining to Patent Paralegals.
  • Drafts shell documents in Word and/or Excel.
  • Assists with a variety of other department related projects as requested


  • Bachelor’s degree or prior experience in an office setting. 
  • Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.
  • Strong oral and written communication skills and the ability to effectively communicate workflow and project updates.  
  • Strong time management, prioritization, problem-solving, and organizational skills, and the ability to work effectively in a high-pressure environment.
  • Strong interpersonal skills and ability to work effectively with difference levels of constituencies.
  • Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations.
  • Punctual and reliable and able to meet set deadlines and work effectively under pressure.  
  • Ability to maintain confidentiality of matters and other firm business information.

Location: Boston, MA or Remote

To apply for this opening, please click here.

Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting.  Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds.  Other essential functions may apply and employees working remotely have the same or similar requirements.  
Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate.  The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.