Payroll Administrator

The Payroll Administrator is responsible for the accurate preparation, documentation, and distribution of payroll via the payroll system, ADP.  The administrator also responds to and resolves any inquiries regarding paychecks, timesheet errors and answers payroll related questions to employees.  This position will work closely with the firm’s HRIS system to ensure information accuracy and enhance reporting opportunities for the firm. 

PAYROLL ESSENTIAL FUNCTIONS: 
  • Accurately prepares and processes, from start to finish, the firm’s bi-weekly, semi-monthly and out-of-sequence payrolls as well as any manual one-time payments.  
  • Collaborates with both HR and Finance Department to process end of year partnership payroll/payments for shareholders. Performs time and attendance training sessions for new hire orientations.
  • Manages daily time and attendance activities including managing ADP timekeeping process, new systems/upgrades implementation and maintenance, training and accrual monitoring.
  • Manages and monitors for accuracy payroll imports and exports from ADP and with a variety of other systems and vendors.
  • Processes changes to employee payroll information including but not limited to compensation, hours adjustments, deductions, taxes, levies, garnishments, employment details and other various data changes. 
  • Reviews time entry for non-exempt employees to ensure accuracy, prior to processing payroll.  Follow up with appropriate manager to ensure complete and accurate timesheets for all non-exempt employees. 
  • Processes all payroll tax reports and transactions with federal and state agencies, the retirement plan and other appropriate entities, opens payroll up in new states accordingly and ask requested. 
  • Audits benefit vendor invoices to ensure accurate payroll deductions are taken.
  • Creates periodic and one-time payroll reports as needed. 
  • Maintains and upkeeps payroll procedural manuals, electronic and paper records and data bases associated with payroll and related programs.
  • Responds to authorized verification of employment requests.
  • Prepare payroll related reports and materials for auditors and firm accountants.
  • Ensure compliance with all local, state, and federal record retention and privacy laws and regulations.
  • Acts as the point of contact for all employee and management payroll related questions. 
  • Performs additional payroll tasks as needed.

HRIS ESSENTIAL FUNCTIONS:
  • Provides technical support, troubleshooting, and guidance to HRIS users and managers. 
  • Collaborates with executive leadership and HR to identify system improvements and enhancements; recommends and implements solutions.
  • Sets up reports for both HR as well as for firm end users. 
  • Coordinates with HR, Finance and other departments as needed to ensure proper flow and maintenance of employee data between ADP and HRIS. 
  • May be asked to initiate process and procedure improvements for HRIS system. 
  • Performs additional HRIS tasks as needed. 

QUALIFICATIONS: 

  • Bachelor level degree or equivalent experience. CPP-Certified is a plus. 
  • 5+ years’ experience running multi-state payroll, preferably in a law firm or professional services organization.  
  • Extensive knowledge of ADP functionality as well as Word, Excel, and Outlook.
  • Experience and expertise, with analysis of data and the ability to create complex spreadsheets.  
  • Strong knowledge of wage and hour laws. 
  • Experience working with an HRIS system in correlation with payroll.  
  • Highly organized, accurate and efficient with high level of attention to detail and accuracy along with excellent verbal and written communication skills.
  • Ability to prioritize and work under the pressure with constant, changing deadlines.
  • Ability to work professionally with all levels firm members, new hires and vendors.
  • Ability to maintain confidentially and be discreet.

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Physical Demands:
The responsibilities of this position require employees to talk and hear.  The employee is often required to sit and use hands and fingers to handle or feel.  The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.  Vision abilities required by this position include close vision, with the ability to read and understand text.  This position may require the employee to occasionally lift and/or move objects weighing as much as twenty-five (25) pounds.  These physical demands are representative of the physical requirements necessary for an employee to perform successfully the essential functions of the job.  Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position.
Work Environment:
The work environment is a standard office setting including standard office equipment (fax, copier, phone, computer, etc.). While performing the duties of this position, the employee is occasionally exposed to moving mechanical parts.  The employee in this position may have to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of co-workers, guests and clients. The employee may find the environment to be busy and needs excellent organizational and time and stress management skills to complete the required tasks. The noise level in the work environment is usually quiet to moderate.  These work environment characteristics are representative of the environment the employee will encounter.  Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.