Staff Recruiting Specialist

The Staff Recruiting Specialist will support all non-legal staff recruiting activities and provide a high level of customer service, administrative support, and project coordination throughout the entire recruiting process. Working closely with hiring managers, the Staff Recruiting Specialist will proactively identify and support the evolving staffing needs of the firm. This role will develop and implement a recruitment strategy and assist in attracting, hiring and retaining the best talent possible. 


  • Source candidates using a variety of search methods to build a robust candidate pipeline.
  • Post job opportunities, including both permanent and temporary positions, in various online channels. Updates and maintains business professionals’ career section on firm’s website and firm presence in social media.
  • Work closely with managers to gain a comprehensive understanding of the company’s hiring needs for each position. 
  • Manage the full recruiting lifecycle for non-legal staff while working closely with Hiring Managers, Human Resources Manager, and other firm members.
  • Coordinate the sourcing, evaluation, interview, testing and selection process of candidates. Assess applicants' knowledge, skills, and experience to best suit open positions.
  • Develop, update, and maintain job postings, job descriptions, and position requirements for all non-legal staff positions. Ensures that formal position descriptions exist for all staff positions.
  • Manage the offer process, including drafting offer letters, background, and reference checks. Assists with salary administration.
  • Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations. Ensures compliance with applicable federal, state, and local laws and regulations.
  • Take ownership of candidate experience by providing communication and support throughout recruiting process and providing timely updates.
  • Provide support with onboarding new hires, collecting paperwork, scheduling orientations and additional onboarding initiatives. 
  • Continuously partner with hiring managers and Human Resources Manager to design, refine, and implement innovative recruiting strategies.
  • Establish and maintain relationships with recruiting agencies, academic and professional organizations.
  • Update and maintain firm recruitment materials for non-legal staff members.
  • Stay abreast of recruiting trends and best practices.  Prepare and analyze data and trends.
  • Maintain timely and accurate upkeep of firm’s recruiting database. 
  • Assist with other projects as requested. 


  • Bachelor’s degree or minimum of two years of work experience in the field of recruiting, or equivalent combination of education and work experience.
  • Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.
  • Exceptional oral and written communication skills and the ability to effectively communicate work flow and project updates.  
  • Strong time management, prioritization, problem-solving, and organizational skills and the ability to work effectively in a high pressure environment.
  • Strong interpersonal skills and ability to work effectively with different levels of the firm.
  • Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations.
  • Punctual and reliable and able to meet set deadlines and work effectively under pressure.  
  • Ability to maintain confidentiality of matters and other firm business information.
  • A working knowledge of employment law.

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Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting.  Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds.  Other essential functions may apply and employees working remotely have the same or similar requirements.  
Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate.  The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions